Position Title: Finance/Admin Assistant (FAA)

Location: Abuja

Reports To: Finance and Admin Manager

Duration: 3 months, renewable based on performance and funding

Level of Effort: Part-Time

Organisational Background

Afrihealth for Social Development and Impact (ASDI) is a non-profit organisation dedicated to promoting public health, sustainable development, and inclusive governance in Africa. Through partnerships with communities, governments, and civil society, ASDI implements programs that drive social impact and strengthen systems for long-term development, sustainability and accountability.

Position Summary

The Finance/Admin Assistant will provide critical support in managing day-to-day financial, HR and administrative operations. This includes bookkeeping, payment processing, record-keeping, procurement support, and administrative logistics. The position ensures compliance with ASDI’s financial policies and supports efficient office management.

Key Responsibilities

Human Resources Support

• Assist in coordinating recruitment and onboarding processes.
• Maintain accurate and up-to-date employee records (digital and physical).
• Support the implementation of HR policies and procedures.
• Track staff leave and attendance.
• Assist in preparing payroll inputs and timesheet collection.
• Support the organisation with staff training and performance review processes.

Administrative Support

• Maintain digital and hard copy filing systems for financial, HR, administrative and program records.
• Provide logistical support for staff travels, meetings, training sessions, workshops, and conferences.
• Support procurement by collecting quotations, preparing purchase requests, and maintaining vendor records.
• Manage office inventory, supplies, and asset registers.
• Draft and format routine correspondence, reports, and meeting minutes.

Finance Support

• Assist in maintaining accurate and up-to-date financial records in line with ASDI’s financial procedures.
• Assist in the preparation and reconciliation of bank statements, petty cash, and other accounts.
• Process payments, including preparing vouchers, receipts, and supporting documentation.
• Support budget tracking, expense analysis, and donor reporting requirements.
• Ensure timely submission of statutory remittances (e.g., taxes, pensions, etc.).
• Assist in internal and external audit processes.

Other Duties

• Ensure adherence to confidentiality and data protection standards.
• Perform other duties as assigned by the HR and Operations Manager or designate

Qualifications and Experience

• Minimum of a Diploma or Bachelor’s Degree in Accounting, Finance, Human Resource Management, Business Administration, or a related field.
• 1–2 years of relevant experience in accounting and/or administrative support, preferably in an NGO or donor-funded project.
• Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with donor financial reporting requirements is an asset.
• Strong organisational skills and multitasking skills with attention to detail.
• High integrity, confidentiality, and professionalism.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and integrity.

 Core Competencies

• Financial and numerical literacy
• Time management and multitasking abilities
• Strong communication and interpersonal skills
• Ability to work independently and in a team
• Ethical, honest, and dependable
• Teamwork and collaboration
• Respect for diversity and inclusion
• Proactive and solution-oriented
• Ability to work under pressure and manage deadlines